Posted: Wednesday September 1, 2021 10:00 a.m.
NOTICE OF OPEN MEETING & VOTE TO CLOSE PART OF THE MEETING
Notice is hereby given that the City of Memphis Board of Aldermen will conduct an open meeting at 6:30 p.m. on Thursday, September 2, 2021 at the Memphis City Hall, 125 W. Jefferson, Memphis, Missouri.
The tentative agenda of this meeting includes:
The tentative agenda of this meeting includes a vote to close part of this meeting pursuant to RSMo. 610.021(3) – hiring, firing, disciplining or promoting of particular employees; RSMo. 610.021(1) – legal actions, causes of action or litigation and any confidential or privileged communications between a public governmental body and its attorneys. RSMo. 610.021(17) Confidential or privileged communications between a public governmental body and its auditor, including all auditor work product; however, all final audit reports issued by the auditor are to be considered open records pursuant to this chapter; 610.021(2) Leasing, purchase or sale of real estate by a public governmental body where public knowledge of the transaction might adversely affect the legal consideration therefor. However, any minutes, vote or public record approving a contract relating to the leasing, purchase or sale of real estate by a public governmental body shall be made public upon execution of the lease, purchase or sale of the real estate;
BILL NO. 21-6 ORDINANCE NO._________
AN ORDINANCE PROVIDING FOR THE LEVY OF REAL AND PERSONAL PROPERTY TAXES FOR THE CITY OF MEMPHIS, MISSOURI, FOR THE YEAR 2021 AND THE PURPOSES AND AMOUNTS OF SUCH LEVY
WHEREAS, the assessed value of Real and Personal Property in the City of Memphis, Missouri, for the year 2021 has been certified by the assessor of Scotland County, Missouri; and
WHEREAS, a public hearing on the proposed 2021 year tax rate has been held on September 2, 2021, following due public notice.
BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF MEMPHIS, MISSOURI AS FOLLOWS:
Section 1. That there shall be levied and collected for the use and benefit of the various reserve funds of the City of Memphis Missouri, a tax on all real and personal property owned in the said City of Memphis, Missouri, made taxable by law for the year 2021 as returned by the County Clerk of Scotland County, Missouri, as follows:
Section 2. If any portion of this Ordinance is declared illegal or void by a court of competent jurisdiction, the remainder of the Ordinance shall survive and not be affected thereby.
Section 3. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed insofar as they do conflict.
Section 4. This Ordinance shall be in full force from and after its adoption and approval.
BILL NO. 21-7 ORDINANCE NO.
AN ORDINANCE APPROVING AND ADOPTING THE CITY OF MEMPHIS, MISSOURI’S ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR BEGINNING SEPTEMBER 1, 2021, AND ENDING AUGUST 31, 2022
WHEREAS, the acting Budget Officer has delivered to the Mayor and Board of Aldermen an Annual Budget for the City of Memphis, Missouri, for the 2021-2022 fiscal year beginning on September 1, 2021, and ending on August 31, 2022;
WHEREAS, the Mayor and Board of Aldermen have reviewed said proposed Annual Budget; and
WHEREAS, the Board of Aldermen of the City of Memphis, Missouri have determined that approval of the proposed Annual Budget for the City of Memphis, Missouri for the fiscal year beginning September 1, 2021, and ending on August 31, 2022, is in the best interests of the City of Memphis, Missouri, and that it should be adopted and approved.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF MEMPHIS, MISSOURI AS FOLLOWS:
Section 1. The Board of Aldermen hereby adopts the Annual Budget for the City of Memphis, Missouri for the fiscal year beginning September 1, 2021, and ending on August 31, 2022, a copy of which is attached hereto as Exhibit 1 and incorporated herein by reference.
Section 2. If any portion of this Ordinance is declared illegal or void by a court of competent jurisdiction, the remainder of the Ordinance shall survive and not be affected thereby.
Section 3. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed insofar as they do conflict.
Section 4. This Ordinance shall be in full force from and after its adoption and approval.
EXHIBIT 1
Honorable Mayor and Board of Aldermen
Memphis, Missouri
Pursuant to the requirements of Section 67.020 of the Revised Statutes of Missouri, the 2021-2022 fiscal year budget is hereby submitted. This budget has been prepared in conjunction with the City Clerk and department heads who have attempted to anticipate the needs of their departments realistically in relation both to available funds and department needs. Following is a summary of the funds.
GENERAL FUND – The sales tax allocation continues to be 32.5% and the transfer to the General Fund from the Electric Fund in the amount of 3% of revenues in lieu of tax or franchise fee will continue. Anticipated right-of-way fees are budgeted to be transferred to the Sewer Fund for needed repairs in the infrastructure as they become available. Funds of $5000 have been budgeted to continue with the blight removal program offered to property owners to remove dangerous buildings within the City.
POLICE DEPARTMENT – The annual increase for dispatching of 2% will begin on November 1, 2021. Dispatching will be $2,287.98 per month. The department has budgeted funds to replace tires on patrol vehicles as needed.
PARK – Sales tax allocation for the park fund continues in the amount of 13.5%. Items budgeted for purchase include the trade of the mower as it was not done last year. The City intends to continue working with the Northeast Missouri Regional Planning Commission to apply for grant funds to replace playground equipment at Johnson Park. This funding along with other expenditures were not pursued in FY20-21 due to personnel changes.
AIRPORT – CRP income for the airport is $5,175.14; the hay ground rental agreement with Chris Mallett in the amount of $27.92 per large bale is scheduled to be renewed in October for 2021. The airport apron and new hanger facility project is nearly completed. Hangar rent is budgeted to continue at $100 per month.
INDUSTRIAL DEVELOPMENT – $77,889 was transferred to the sewer fund in FY19-20 for the replacement of a pump station at the lagoon. These funds will be replaced when funding become available for the sewer upgrade project.
FIRE – The paving of the parking lot on the North side of the fire house and installation an ADA ramp was budgeted for FY20-21 but was not completed. Due to the possibility of a new fire station being constructed, this will be put on hold.
CEMETERY MAINTENANCE – The hay ground contract with Larry Jackson in the amount of $30.27 per large bale is scheduled to be renewed in October for 2021; stone resetting – $3,000; trade-in of mowers and purchase of new weed-eaters – $10,000; and transfer in from Baker Farm Fund – $17,000.
POOL – Repairs to the pool were made in 2020 as budgeted. The salary for the pool manager reflects an increase from previous years.
LAKE – Revenue budgeted includes CRP contracts in the amount of $7,762.72; the hay contract with Chris Mallett in the amount of $21.79 per large bale expires this year and will be bid out in October. Camping fees were increased last year and revenues have increased.
LITTLE LEAGUE – The replacement of equipment to include balls, bags, and miscellaneous supplies – $1,300.
ROAD & STREET – The monthly transfer of $1,000 to the reserve fund will continue as well as the sales tax allocation of 54% to the Road & Street Fund. Funds in the amount of $8,000 have been budgeted again for curb and gutter on the North and East sides of the Sinclair Station next to City Hall as it was not completed last year.
WATER DEPARTMENT – The City closed on a $1,731,000 loan through the Missouri Department of Natural Resources State Revolving Fund in September of 2019. The requirement of a single audit due to the receipt of federal funds for the water projects will continue for the next several years.
SEWER DEPARTMENT – The monthly transfer into the Sewer Replacement Fund will continue at $2,000. Funds of $48,000.00 have been budgeted for the third of four years to clean and inspect sewer lines. The control panel at the lift station on Hamilton Street still needs to be replaced and $10,000 will be carried over from last year. Right of way fees from the General Fund will be transferred into the Sewer Fund for needed repairs to the infrastructure as they become available.
ELECTRIC DEPARTMENT –A monthly transfer in the amount of $4,000 will continue to the electric reserve fund as well as the 3% transfer to the General Fund. Equipment purchases of a phase tree at $10,000 will be carried over from last budget year. System Upgrade expenditures include $20,000 for line replacement. The electric department will purchase the 2012 Ford F-250 from the water department and will add a utility bed to it.
CITY HALL – Three new computers were purchased in FY20-21.
TRASH/RECYCLING DEPARTMENT – Repayment to the General Fund for the old trash truck and dumpsters will continue at $21,116.04 per year. Repayment to the Memphis Community Betterment Organization for the new trash truck will continue at $23,964 per year. The monthly transfer to the trash reserve fund will continue in the amount of $9,000 annually. It has been budgeted to replace the newest truck.
BAKER FARM – The Baker Farm contract with Chris Mallett continues through February 28, 2022 in the amount of $18,432.44 per year. The CRP contract will produce $978.50 in revenue and $17,000 will be transferred to the Cemetery Maintenance Fund.
HEALTH FUND – Health fund transfers into the account continue at a rate of $400 per covered person.
MISCELLANEOUS – Employee wages for fiscal year 2020-2021 are budgeted as shown in Attachment “A”
Respectfully submitted,
Stacy Alexander, Interim City Administrator
City of Memphis, Missouri
Britta burrus design.
